KIND ATTENTION ACCOUNTS LINE PERSONS;
OPPORTUNITY TO UPDATE THEIR KNOWLEDGE
I
am directed to say that the matter regarding grant of officiating pay
to Selection Grade officials who held the Selection Grade posts on
officiating basis has been under consideration in consultation with
Estt. Branch of the Department.
2. As
regards filling up the posts of short term vacancies, it has been laid
down in Department of Personnel & Training vide their OM No.
28036/8/87-Estt (D) dated 30.3.1988 and Om No. AB.14017/54/2003-Estt
(RR) dated 4.12.2003 circulated vide this Department letter No.
137-2/2004-SPB.II dated 13/13thJanuary, 2004 and No.
137-99/2009-SPB.II dated 32.12.2009 that hose employees in the feeder
grade who fulfill the eligibility conditions prescribed in the
Recruitment Rules should be considered for ad-hoc promotion.
3. Rule
27 of Postal Manual Volume IV provides that for officiating
appointments once the list of approved officers are prepared by
Department Promotion Committee and finally approved by Government or the
appointing authority, no departur4e from the order in the list should
ordinarily be made provided that when administrative exigencies require
it, a person not in the list or not the first in order in the list , may
be appointed for a period not exceeding three months.
4. Rule
50 of Postal Manual Vol. IV provides for officiating arrangement for
filling up of vacancies of short duration i.e. not more than one month`s
duration and more that four month`s duration in the cadres in which
promotion is made from officials working in different stations, sub
–divisions or divisions in a circle and in the cadres in which promotion
is made from officials in the same office of station. In the case of
vacancies of not more than one month`s duration in a Division ,
officiating arrangement may be confined to the officials at the station
where the vacancy occurs even if this involves the supersession of a
senior qualified official by a junior official who is actually appointed
to act. In the case of a station where there are more offices than one
each independent of the others, the officiating promotion may, at the
discretion of the sanctioning authority , be confined to the office
where the vacancy occurs. In the case of vacancies of more than one
month but not exceeding four month`s duration , officiating arrangement
may be confined to the officials in the office, sub-division or Division
where the vacancy occurs on the same conditions as in the case of
preceding clause.
5. Rule
50 also states that in special circumstances in which strict adherence
to the above procedure may not be practicable or desirable from the
administrative point of view, the sanctioning authority may at his
discretion make acting arrangement as per administrative requirements.
6. In
view of the above position, officiating arrangements may be made in
accordance with Rule 27 or 50 0of Postal Manual Vol. IV or as per the
instructions of DOP&T and Ministry of Finance, as the case may be.
Such an official who fulfills the criteria laid down in the Recruitment
Rules prescribed for such post and is thus eligible to be appointed to
higher post is posted to officiate against the norm based supervisory
post in LSG, HSG-II and HSG-I cadre on a whole time basis should be
remunerated by allowing the pay and allowances in the pay scale/pay band
+ Grade pay attached to the higher posts, for the period the official
continues to officiate in it, provided the provisions of FR-35 are not
invoked by the appointing authority, which is normally done in case of
ineligible officials appointed to the higher posts in exigency of
service.
7. Fundamental
Rule (FR-) 49 provides for appointment of a Government servant already
holding a post in a substantive or officiating capacity to officiate as
temporary measure in one or more of their independent posts at one time
and admissibility of pay for holding such post. Appointment under FR 49
normally does not arise in case of operative offices in the Department
of Posts such as Post Offices and Mail Offices in respect of Gr. C
posts. However, if there are any isolated case and /or exception is
there, the provisions contained in FR-49 may be invoked. In such cases,
when a Postal Assistant (not granted financial upgradation under TBOP)
being eligible is appointed to officiate for whole time in a norms based
LSG (SPM/.APM) etc. post which is in the line of promotion, in addition
to his duties in PA/SA posts, he may be allowed the pay attached to
the norm based LSG post without any additional pay/allowance for
performing the duties of lower posts of PA/SA. If the government servant
is directed to hold the dual charge of two posts in the same cadre
carrying identical scales of pay, no additional pay is admissible except
special pay, if any attached to the additional post.
8. No
additional pay and /or special pay/allowance are admissible for holding
current charge of the routine duties of another post.
9. Keeping
in view the above , it has been decided with the approval of competent
authority that in case a Postal Assistant (PA) or sorting
Assistant (SA) as the case may be (who was not granted financial
upgradation under TBOP or BCR Scheme) was appointed to officiate/hold
full charge of a norm based supervisory Lower grade Selection
Grade (LSG) post in accordance with the Rule 27 or 50, he /she maybe
allowed the pay and allowances attached to the higher post subject to
the satisfaction of all other relevant conditions. Similarly, in case of
an official holding LSG or HSG-II norm based post on regular basis was
appointed to officiate /hold full charge of a norm based
higher/supervisory Higher Selection Grade –II (HSG-II) or Higher
Selection Grade-I (HSG-I) post, respectively, in accordance with Rule
27 or 50 , he /she may also be allowed the pay and allowances attached
to higher post.
10. Further
as regards past cases of PA/SA granted financial upgradation under
TBOP scheme appointed to officiate /hold full charge of a supervisory
norm based LSG as per Rule 27 or 50, he/she was entitled to draw pay and
allowances permissible under TBOP scheme which happened to be in the
pay scale of LSG post. Similarly, if an regular LSG official granted
financial upgradation under BCR scheme was appointed to officiate /hold
full charge of supervisory norm based HSG-II post, as per Rule 27 or 50,
he/she was entitled to draw pay and allowance permissible under BCR
scheme which happened to be in the pay scale of HSG-II. In case, a
regularly appointed HSG-II official was appointed to officiate /hold
full charge of supervisory norm based HSG-I post, as per Rule 27 or 50,
he/she was entitled to draw pay and allowances attached to the post of
HSG-I.
11. The
TBOP/BCR schemes have since been abolished w.e.f. 1.9.2008 on
introduction of MACP scheme. The scheme envisaged merely placement in
immediate next higher grade pay in the hierarchy of the recommended
revised pay bands and grade pay as given in the CCS (Revised Pay) Rules,
2008, counted from the direct entry grade on completion of 10,20 and 30
years service respectively and is admissible wherever a person has
spent 10 years continuously in the same grade pay. Thus, the grade pay
at the time of financial upgradation under MACP scheme, in certain cases
differ than what is available at the time of regular promotion. In such
cases, the higher grade pay attached to the next promotion post in the
hierarchy of the concerned cadre will be given only at the time of
regular promotion.
12. In
view of the position mentioned in the above paragraph, in case, a
regular appointed PA/SA granted financial upgradation under MACP-I is
appointed as per Rule 27 or 50 to officiate/hold full charge of norm
based LSG post, he/she will be entitled to draw pay and allowances
attached to the post of LSG as both MACP-1 and LSG carry the same grade
pay of Rs.2800/-. However, if such PA/SA granted MACP-II or MACP-III is
appointed to norm based LSG post, he/she will be entitled to draw pay
and grade pay attached to MACP-II or MACP-III as the case may be subject
to the satisfaction of all other/relevant terms and conditions.
13. Similarly,
in case an officials holding the norm based LSG post on regular basis
who is in receipt of MACP-II or MACP-III, as the case may be , is
appointed to officiate/hold full charge of supervisory HSG-II post, in
accordance with Rule 27 or 50 , he /she would be entitled to continue to
draw the pay and grade pay etc. attached to MACP-II or MACP-III as the
case may be subject to the satisfaction of all other/relevant terms and
conditions.
14. In
case, an official holding the norm based HSG-II post on regular basis
was already in receipt of MACP-II is appointed to official/hold full
charge of a norm based supervisory HSG-I post, in accordance with Rule
27 or 50, he /she would be entitled to continue to draw the pay and
grade, etc. pay attached to HSG-I post subject to the satisfaction of
all other/relevant terms and conditions. If such HSG-II official who in
receipt of MACP-III is appointed to officiate/hold full charge of norm
based HSG-I post in accordance with Rule 27 or 50, he or she would be
entitled to continue to draw the pay and grade pay , etc. attached to
HSG-I post subject to the satisfaction of all other/relevant terms and
conditions.
15.
The above illustration is given in cases of PA/SA who are appointed
recruit as Direct Recruits. There could be cases where Multitasking
Staff (MTS) or Postman/Mailguard who have reached the level of PA/SA by
promotion are detailed to officiate on higher post as mentioned above.
In such cases also, care may be taken to fix their officiating pay under
rule 27 o9r 50 after taking into account the upgradation under MACP and
/ or promotion granted to them.
16. The past cases, if any may also be regulated accordingly.
Note: Please do not forget to share with others if there is any financial benefit as a result of this order.
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